Privacy Policy

01Who we are

Calixron India Private Limited (“Calixron”, “we”, “us”, “our”) is an executive search, talent acquisition and technology solutions firm. This Privacy Policy explains how we collect, use, share and protect personal data when you visit our website, engage our services, apply for or are considered for a role, or otherwise interact with us.

For the purposes of applicable data protection laws, Calixron is the data fiduciary (or data controller) for the personal data described in this policy, except where we process data on behalf of a client under a contract, in which case the client’s own privacy notice also applies.

02Who this policy covers

This policy applies to:

• Website visitors — people who browse our website or subscribe to our updates.
• Candidates — people we identify, contact, assess or present for opportunities, including those who apply directly.
• Clients and prospects — representatives of organisations that engage, or are considering engaging, our services.
• Referees and partners — people who provide references, and representatives of our suppliers and partners.

03Personal data we collect

Information you give us

• Identity and contact details, such as name, job title, email address, phone number and location.
• Professional information, such as CV or résumé, employment history, education, qualifications, skills, salary and benefits expectations, notice period and right-to-work status.
• Assessment information, such as interview notes, test results and references, where you take part in a selection process.
• Business information, such as hiring requirements, project briefs and billing details from clients.
• Communications you send us, including enquiries, feedback and newsletter preferences.

Information we collect automatically

• Device and usage data, such as IP address, browser type, pages visited and referring site.
• Cookie and similar technology data, as described in the Cookies section.

Information from other sources

• Publicly available professional profiles, company websites, industry publications and professional networks.
• Referrals and recommendations from clients, candidates and referees.
• Background or verification providers, only where permitted by law and with any required consent.

We do not intentionally collect sensitive personal data (such as health, religious beliefs or biometric data) unless it is necessary for a specific, lawful purpose — for example, to make reasonable adjustments to an interview — and, where required, with your explicit consent.

04How we use personal data

We do not sell personal data. We do not make decisions about you based solely on automated processing that produce legal or similarly significant effects.

05Consent and your choices

Where we rely on consent, we ask for it in clear and plain language, for a specific purpose. You may withdraw consent at any time by emailing privacy@calixron.com or by using the unsubscribe link in our emails. Withdrawing consent does not affect processing carried out before withdrawal.

Before we present your profile to a client for a specific role, we will tell you about the opportunity and seek your agreement, except where you have already asked us to represent you for similar roles.

06How we share personal data

We share personal data only where necessary, and only with:

• Clients — candidate information relevant to a specific role, with your agreement.
• Service providers — hosting, email, applicant tracking, assessment, analytics and IT support providers who act on our instructions under written contracts.
• Referees and verification providers — where you have provided their details or agreed to checks.
• Professional advisers — lawyers, auditors and insurers, under confidentiality duties.
• Authorities — where required by law, court order or to protect rights, safety and property.
• Successors — in connection with a merger, acquisition or reorganisation, subject to equivalent protections.

07International transfers

Because we serve clients and candidates across markets, personal data may be transferred to, stored in or accessed from countries other than the one in which it was collected. When we do so, we take steps to ensure the data is protected in line with this policy and applicable law, for example by using contractual safeguards with recipients and transferring only what is needed for the purpose.

08How long we keep data

We keep personal data only for as long as needed for the purposes described above, including any legal, accounting or reporting requirements. In general:

• Candidate records are kept while they remain relevant to current or future opportunities, and reviewed periodically. You can ask us to delete your record at any time.
• Client and contract records are kept for the period required by applicable tax and corporate laws.
• Marketing preferences are kept until you unsubscribe, after which we keep a minimal suppression record so we do not contact you again.

09How we protect data

We use reasonable technical and organisational security measures appropriate to the risk, including access controls, encryption in transit, staff confidentiality obligations and vetted service providers. No method of transmission or storage is completely secure, but we work to protect your data and will notify you and the relevant authorities of a personal data breach where the law requires.

10Your rights

Depending on where you live and the law that applies, you may have the right to:

• Access a summary of the personal data we hold about you and how it is used.
• Correct inaccurate or incomplete data, and update your details.
• Request erasure of data that is no longer necessary, or where you withdraw consent.
• Withdraw consent at any time, where processing is based on consent.
• Object to or restrict certain processing, including direct marketing.
• Receive your data in a portable format, where applicable.
• Nominate another person to exercise your rights in the event of death or incapacity, where applicable.
• Raise a grievance with us and, if unresolved, complain to the relevant data protection authority.

To exercise any of these rights, email privacy@calixron.com. We may need to verify your identity before acting on a request, and we will respond within the time required by applicable law.

11Cookies

Cookies are small files stored on your device. We group them into the categories below. Non-essential cookies are only used if you allow them, and you can change your choice at any time using cookie settings.

You can also block or delete cookies in your browser settings. Blocking strictly necessary cookies may affect how the site works.

12Children

Our website and services are intended for adults. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us and we will delete it.

13Third-party links

Our website may link to other sites, such as professional networks. We are not responsible for their privacy practices, and we encourage you to read their privacy notices.

14Changes to this policy

We may update this policy from time to time. The “Last updated” date at the top shows when it was last revised. Where changes are significant, we will take reasonable steps to let you know.

15Contact and grievances

For questions, requests or complaints about this policy or how we handle personal data, contact our Grievance Officer:

We aim to acknowledge grievances promptly and resolve them within the time set by applicable law.